Home Show Exhibitor Application

CONTRACT FOR FALL 2021 EXHIBIT SPACE

 

This application for exhibit space at the Interstate Center in Bloomington, IL on the dates of October 9th and 10th, 2021 , for the Bloomington Normal Area Home Builders Association Home Show will become a contract between the Bloomington-Normal Area Home Builders Association (Hereinafter called "Organizer") and the undersigned representative below (Hereinafter called "Exhibitor") upon acceptance by management and is based upon the terms set forth below and on the rules and regulations which must be strictly adhered to by the exhibitor, their employees, and representatives. This contract is deemed binding when the Organizer receives the non-refundable payment-in-full and an executed and signed contract.

Contact Information

Who should we contact if we have questions about this form and your participation in the Home Show?

Exhibitor Listing Details

Please enter your company information exactly as you wish for it to appear on ALL exhibitor signage, promotions, the event website, etc.

The contact name, phone, and email you provide here will be included in your listing and available to the public.

Exhibitor/Company Online Directory Page

The logo you upload will appear on your individual Exhibitor page. NOTE: Upload JPG or PNG file formats only. No PDFs.

Tell us about your company, services, products, etc. All of the information entered in this box will be displayed with your listing. Event organizers will have final approval of your listing before it is published.

If you would like to include a YouTube or Vimeo link to a marketing video that you have produced, please paste that link here. (only YouTube or Vimeo link.)

These photos will appear on your individual Exhibitor page. NOTE: Upload JPG or PNG file formats only. No PDFs.

To Reserve your Booth Space

Booth Space Prices are as follows:
Member : $650
Non-Member : $750

There is a fee if paying by credit card via PayPal. Additional fees for banners, water, forklift, internet and the $35 Interstate Fee will be included with your final payment if a physical show is possible.



Booth Information




Booth Spaces

First Choice(s)
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Second Choice(s)
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Third Choice(s)
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View B ooth Map 

**Booth Spaces WILL NOT be reserved until the following criteria has been met:

 

  • Exhibitor Application is complete
  • Full Payment has been received
  • Members of the BNAHBA have the first right of booth selection from 5/17/2021 thru 5/21/2021. Non-member requests honored in order of application and receipt beginning 5/24/2021. The BNAHBA has the right to place any vendor based on need and number of booths (Propane, Electrical needs, etc)

FALL Home Show 2021 Exhibitor Details

Service Request for Water

Yes, I need water for an additional cost of $50.00. I understand that I need to supply my own hose that will reach to my booth. I also understand that I am responsible for draining all exhibits and cleaning up any water that results from the same. This fee is not included in the cost of your booth space. This fee is not included in the Interstate Center Fee.

Service Request for Internet

Yes, I need internet access for a cost of $50.00 for the 2 day period. This fee is not included in the cost of your booth space. This fee is not included in the booth fee.  Electrical is included.

Service Request for Special Electrical

I understand that I am responsible for providing and running the extension cord for my booth. Although booths may be next to an outlet, it is recommended that you bring at least 150' of cable to reach the next available circuit in the event the circuit you are closest to has issues.  

Initials
Service Request for 220V Electrical

Yes, I need 220v electrical for an additional cost of $100. We will have all the connections ready for when booths are ready to be setup.

Interstate Center Fee

I understand as a vendor, I am required to pay a $35 Interstate Center Fee. This fee is not included in the cost of your booth space. This fee covers misc. fees associated with your space and parking during the show.

Initials
Forklift Use

Yes, I need use of a forklift. A forklift will be available for you to use during your load in, however, the cost will be $150 and you will be required to contact me in advance if you will be needing to use the forklift. You are allowed to bring in your own forklift.

Propane Use

Please note: If you are using propane, please contact Lisa Kohn at (309) 663-6612 before selecting your booth space.

Load In / Load Out Vehicle Access

Will you need to drive to your booth to unload materials?


Load In / Load Out Vehicle

Load in vehicle description (please check all that apply)

Mandatory Insurance

You must supply the BNAHBA with PROOF OF COVERAGE.    

Please make sure that you are in compliance with all the insurance requirements .  General Liability and Auto Liability policies should be written on a primary and non-contributory basis and reflect a minimum limit of $1,000,000.  Please provide additional insured clause in favor of:  Bloomington-Normal Area Home     Builders Association, 1713 Tullamore, Suite B, Bloomington, IL  61704, MCF, McLean County Farm Bureau and McLean County Ag Expo, 1106 Interstate Drive, Bloomington, IL  61705.  Failure to supply us the correct certificates is a breach of the agreement and voids any obligations on our part.  If your insurance carrier has questions, please have them contact me.

 

Banner Ads N/A for Fall Show

Your paid banner ($150.00) hung from the ceiling will promote your company logo and relay your message to thousands of attendees. Every effort will be made to hang your banner above or near as possible to your booth. We ask that you please limit your banners to 1 per company and should not exceed 10 x 10 in size. Any banners displayed in the confines of your booth do not have a fee but must not exceed the height of your pipe and drape. Due to ceiling height restrictions, hung banners will no longer be allowed in Booth Spaces #1 thru 76.

Posters/Exhibitor Badges

8 x 10 posters will be available on our website for you to download and print out for your business. We encourage you to print them out and post them in your business.

 

Exhibitor Badges will be handed out during your load-in. THEY WILL NO LONGER BE MAILED!!! Please make sure that you check-in with the HOMESHOW OFFICE to pick up your badges and receive any additional information. The HOMESHOW OFFICE is located near the main entrance doors. Please check the map for location.

Exhibitor Parking BEHIND INTERSTATE CENTER

Parking will be located in the rear of the building. The vendor entrance is clearly marked on the map and this is the only door that will be unlocked before the show opens. This is for the safety and security of our vendors and your cooperation is appreciated. Please relay this information to your employees. No door other than the VENDOR ENTRANCE DOOR will be opened to ANYONE FOR ANY REASON after load-in has been completed. All other doors will remain closed the entire weekend. PLEASE DO NOT OPEN THEM.

Notifications

  1. EXHIBIT SPACE
    1. Exhibit booth spaces are all 10 x 10 and will come with two black and white sidewall curtain drapes (3' high), one backwall drape (8' high) and an identification sign for the back wall. NO TABLES OR CHAIRS ARE PROVIDED. You can rent them from Peoria Flag and Decorating before the show. A form will be emailed to you.
  2. BOOTH ALLOCATION
    1. The Organizer will assign booth locations. Requests for booth locations will be considered but not guaranteed. No booth assignment is finalized until you receive email confirmation.
    2. REMINDER: Booths in front of LOAD doors will be asked to LOAD-IN last .. LOAD-OUT first. NO COMPLEX BOOTHS ARE SUGGESTED IN THESE SPACES.  
  3. SUBLETTING OF SPACE
    1. No Exhibitor shall assign, sublet or apportion the whole or any part of the space allotted, nor exhibit therein any other goods than those manufactured or sold in the regular course of business by the Exhibitor. You cannot purchase space and sell it to another company. You must contact the BNAHBA if there is a problem with the space you have purchased.
  4. SAFETY PROVISIONS
    1. All decorations, banners and other display materials must be class A fire retardant, and electrical wiring must conform with National Electric Code safety rules. If you are paying to have a banner hung outside the limits of your booth space, it should not exceed 10 x 10 in size.
    2. Exhibitor must provide the necessary shielding or safety items to protect patrons, exhibitors and all others from equipment that is operable or any other materials, processes or operations which might cause bodily harm or damage to clothing. Please do not throw/toss items at patrons during the show.
    3. Electrical cords, carpets, etc. must be securely taped to the floors and must be approved by my Staff.
    4. No portions of the sidewalks, entries, passageways, doors, ailes, vestibles, windows, ventilators, lighting fixtures or ways of access to the public utilities of the premises may be obstructed. Any damage resulting from misuse of any portion of the premises shall be the responsibility of individual exhibitors.
  5. EXHIBITOR PACKET/EXHIBITOR INFORMATION
    1. All exhibitor information will be posted on the BNAHBA website. You can download all the information needed for the show from that site. Our website is www.bnhomebuilders.com. You can access the HOMESHOW information from the Homepage. We encourage you to print anything you feel you may need for load-in and bring it with you. If you do not have access to the internet, please contact me at (309) 663-6612 and we can make other arrangements for you
  6. INSTALLATION/REMOVAL
    1. Exhibitors will be assigned a load-in time or a time slot for set up on 10/14 and 10/15/2021. Load-In time is between 9:00 a.m. and 5:00 p.m. for all exhibits.  All exhibits must be completed and ready for the show by 10:00 a.m. on Saturday the day the show opens. Please note that if you are in front of a LOAD door .. you will be last to load in and first to load out. We ask that you do not use DUCT TAPE to secure carpets and cords. Blue Painters Tape or Gaffer Tape only. The Interstate Center will charge you a cleaning fee if you do not comply with the tape requirements.
    2. There will be no storage for packing cartons.
    3. All exhibits that are carried or hand carted into the building after all the over-head load in doors have closed must fit through standard patron doors.
    4. Specific load-out times will not be assigned. Let us know if you are requiring special needs (forklift, etc). Load-Out on Sunday will be from 4:00 p.m. until 8:00 p.m. after the show.   MONDAY LOAD OUT will be from 8:00 a.m. to 11:00 a.m.    Anything left behind will be discarded, and a removal fee will be charged to the exhibitor. Please note if you are in front of an overhead door.. you must be prepared to load-out immediately Sunday after the close of the show at 4pm.
  7. ELECTRICAL COMPLIANCE
    1. Since we are required to buy out the entire building for electrical purposes, each vendor will be required to pay a fee of $35.00. This fee is not included in the cost of your space. It is an additional fee. If you are in need of special electrical requirements, the fee is $100.00 and you must let me know in advance.   
  8. PROPANE/COOKING PROMOTIONS/POPCORN
    1. Any exhibitor distributing food must obtain a temporary food permit from the McLean County Health Department by calling (309) 888-5450. All Food must be distributed in sample size portions only.
    2. The BNAHBA must be supplied a copy of the Food Permit prior ro the opening of the show.
    3. Popcorn is allowed in sample size portions only.
  9. PROMOTION ACTIVITIES/ALCOHOL/SOUND/COOLERS
    1. There will be no sale or samples of alcohol distributed by any vendor.
    2. Helium balloons are not permitted. Failure to comply with this policy will result in an additional fee.
    3. Distribution of printed promotional materials, samples, souvenirs and other articles is restricted to your own exhibit space. You may not represent or sell products of any firm or individual other than your own. No outside individuals are allowed to pass out business cards or flyers during the show. If you see anyone doing this, please inform us ASAP.
    4. Exhibitors are permitted to sell products from their booths.
    5. Loud Speakers, radios, televisions, or the operation of machinery or equipment which is of sufficient volume to be distracting to neighboring exhibitors or show visitors will not be permitted.
    6. Absolutely no outside alcohol is permitted during show load-in, load-out or during show hours without the permission of the BNAHBA.
    7. Outside coolers and food are welcome, however there will be food and drink available for purchase at reasonable prices during regular show hours. There will be coffee supplied during the load-in on Wednesday and Thursday, but no food service. There are several restaurants in the area for lunch breaks.
  10. INSURANCE
    1. Please make sure that you are in compliance with all the insurance requirements. General Liability and Auto Liability policies should be written on a primary and non-contributory basis and reflect a minimum limit of $1,000,000. Please provide additional insured clause in favor of: Bloomington-Normal Area Home Builders Association, 1713 Tullamore, Suite B, Bloomington, IL 61704, and McLean County Farm Bureau and McLean County Ag Expo, 1106 Interstate Drive, Bloomington, IL 61705. Failure to supply us the correct certificates is a breach of the agreement and voids any obligations on our part. If your insurance carrier has questions, please have them contact me.
  11. SECURITY/FIRST AID

 

The Interstate Center will be locked when the show is not open. Vendors are required to enter through the VENDOR ENTRANCE DOOR at the side of the building. It is clearly marked on the map. All other doors will be locked and will remain locked during the show. DO NOT OPEN THEM FOR ANY REASON! At no time however, will the Bloomington-Normal Area Home Builders Association be liable for any property in the Interstae Center or on its surrounding grounds. Security will be available during normal operating hours. Please make sure your employees are aware of where they should be entering and exiting and where to park. There will be First Aid on site during the regular show hours.  

 

12.  LIABILITY-INDEMNIFICATION

 

By signing this contract, all exhibitors must agree to indemnify, defend and hold harmless the Bloomington-Normal Area Home Builders Association, the venue, their managers, officers, sponsors, employee agents, successors and assigns (collectively, the "Indemnitees") from any suit or claim for personal injury or for property damages specifically including but not limited to claims related to Paragraphs 4 (Safety), 7 (Electrical), 8 (Cooking/Propane), 9 (Promotions/Alcohol), and 11 (Security/First Aid) herein, by whomsoever sustained on or about Exhibitors participation in Show unless the damages or injury is due solely to the negligence of the Bloomington-Normal Area Home Builders Association or the venue and shall defend and protect the Indemnitees from and against the same of the exhibitor's own cost and expense.

 

14.  FORCE MAJEURE

 

In the event the venue or any part of the exhibit area thereof is unavailable whether for the entire event, or a portion of the event as a result of snow, ice, fire, flood, tempest or any other such cause or as a result of governmental intervention, malicious damage, acts of war, lockout, labor dispute, riot, Covid-19 or other infectious disease, or any other cause or agency over which the Bloomington-Normal Area Home Builders Association has no control or should the event decide that because of any such cause it is necessary to cancel, postpone or re-site Home Show 2021 or reduce the installation time, event time or move out time, Home Show 2021 shall not be liable to indemnify or reimburse the Exhibitor in respect of any damaage or loss, direct or indirect arising as a result thereof.

 

15. AMENDMENTS

 

Home Show management shall have the full power in the interpretation and enforcement of all contract rules and regulations contained herein, and the power to make such amendments thereto, and such further rules and regulations as shall be considered necessary for proper conduct of the exhibition.

 

Please make sure that you read all the above information carefully. We looking forward to seeing you at the FALL HOMESHOW 2021.

Terms & Conditions


                                                                                                         

A. Default. Failure of either party to perform an obligation under this Agreement, including failure of Exhibitor to pay Organizer any sum when due hereunder, shall constitute a default.

B. Organizer Remedies. In the event of a default by Exhibitor for failure to pay a sum due hereunder or other default under this Agreement, Organizer in its sole and absolute discretion shall have the right, cumulatively in whole or in part, to terminate this Agreement and to suspend or cease providing services or to requote an increased fee for services; to sue Exhibitor for legal or equitable relief and to pursue any other remedy available under applicable law.

C. Exhibitor Remedies. In the event of a default by Organizer, the parties agree that the Exhibitor’s damages shall be limited to the fees paid to Organizer pursuant to this Agreement. Organizer shall not be deemed liable for any losses resulting from advice provided or work done by Organizer or the Indemnitees, or for lost profits therefrom, or any other incidental or consequential damages, whether or not Exhibitor has been advised of the possibility of such damages.

D. Attorneys’ Fees and Costs. In addition to the remedies provided elsewhere herein, in the event of a default by Exhibitor, or a claim by Exhibitor of a default by Organizer in which Exhibitor does not prevail, the Organizer shall recover from Exhibitor its costs of collection and litigation, including reasonable attorneys’ fees.

E. Indemnification. Exhibitor shall indemnify and hold harmless Organizer, its members, managers, officers, employees, and agents (the “Indemnitees”) from and against any cost, damage, claim, liability or expense occasioned by any negligent or wrongful act of Exhibitor or any of Exhibitor’s officers, directors, employees, invitees, or agents, and Exhibitor shall defend and protect the Indemnitees from and against the same at Exhibitor’s own cost and expense. This indemnification shall survive the expiration or earlier termination of this Agreement.

F. Entire Agreement. This Agreement, including any and all exhibits hereto, reflects the entire agreement between the parties respecting the subject matter hereof and supersedes any and all prior agreements, understandings or commitments, written or oral between the parties hereto. This Agreement may only be modified or amended by a subsequent written agreement signed by both parties hereto. No changes, alterations, additions or deletions to the printed contents of this Agreement shall be effective without the signature or initials of each party to the Agreement at the location of each change, alteration, addition, or deletion.

G. Assignment. Exhibitor may not transfer or assign its rights under this Agreement without Organizer’s prior written consent.

H. Independent Contractors. The relationship between Organizer and Exhibitor is that of independent contractors and not agents or employees. Under no circumstances shall this Agreement be considered a contract of partnership or joint venture. Neither party shall be liable for any of the debts, accounts, obligations or other liabilities of the other party, its agents or employees, and neither party shall have any authority to obligate or bind the other party in any manner except as may be expressly provided herein.

I. Force Majeure. If any event occurs whereby Organizer’s performance hereunder is materially hampered, as a result (wholly or in part) of any cause not entirely within Organizer’s control and which it could not by reasonable diligence have avoided, such as a fire or other Act of God, riot, labor strike, work stoppage, refusal to work, lockout, slow-down, picketing, boycott, or any other concerted activities, whether engaged in by employees or nonemployees of Organizer, Covid-19 or other infectious disease outbreak, national or local emergency, calamity or other cause not entirely within Organizer’s control (each a “Force Majeure”), Organizer’s performance under this Agreement shall be suspended for the period of the Force Majeure, and Organizer shall return to Exhibitor any advance payment made by Exhibitor for the affected period without any further liability or obligation on the part of Organizer which arises out of such suspension.

 

K. No Waiver. No waiver shall be effective unless in writing and executed by the party to be charged with such waiver. No waiver shall be deemed a continuing waiver in respect of any subsequent breach or default, whether similar or dissimilar in nature, unless expressly so stated in writing.

L. Severability. The invalidity or unenforceability of any particular provision of this Agreement shall not affect the other provisions hereof, and this Agreement shall be construed in all respects as if such invalid or unenforceable provision were omitted.

M. Ambiguities. Each party and its counsel have participated fully in the review and revision of this Agreement. Any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in interpreting this Agreement. The language in this Agreement shall be interpreted as to its fair meaning and not strictly for or against any party.

N. Headings. Any headings preceding the text of the several sections, paragraphs or subparagraphs hereof are inserted solely for convenience of reference and shall not constitute a part of this Agreement, nor shall they affect its meaning, construction or effect.

O. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original but together shall constitute one and the same instrument.

 

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The individual submitting this form warrants that he/she has been duly authorized to execute this binding contract and that the Exhibitor will continue to fulfill these terms even if the individual ceases to be part of the exhibitor's company. The submission of this form and type-written e-signature also verifies that the included Exhibitor information has been read and agreed to.